Privacy Notice
This privacy notice tells you what to expect us to do with your personal information.
How to contact us
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
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Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
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Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
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Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.
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Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
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Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.
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Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
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Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us by email southwestbiodynamicgroup@gmail.com.
What information we collect, use and why, including the lawful bases
To maintain membership or receive subscriptions, donations or funding and organise fundraising activities to sustain our group we collect or use the following information:
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Names and contact details
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Addresses
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Payment or banking details
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Website user information
Our lawful basis for the collection and use of your data for such purposes are:
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Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
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Contract – we have to collect or use the information so we can enter into or carry out a contract with you, such as providing you with membership benefits in return for your subscription. All of your data protection rights may apply except the right to object.
To provide group updates, newsletters, announcements or notices about meetings, events, training, courses, or study we collect or use the following personal information:
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Names and contact details
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Addresses
Our lawful basis for the collection and use of your data for such purposes are:
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Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
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Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
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Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are: to send Important Information relating to meetings, events, or the like, such as security or safety notices or warnings, cancellations or delays or changes.
To handle queries or complaints we collect or use the following personal information:
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Names and contact details
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Address
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Financial transaction information
Our lawful basis for the collection and use of your data for such purposes are:
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Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability.
To organise group meetings, events, courses, study or training we collect or use the following personal information:
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Names and contact details
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Addresses
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Records of meetings and decisions
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Records of consent, where appropriate
Our lawful basis for the collection and use of your data for such purposes are:
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Consent - we have permission from you after we gave you all the relevant information when you join as a member or attend meetings, events, courses or training. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
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Contract – we have to collect or use the information so we can enter into or carry out a contract with you, such as providing you with membership benefits in return for your subscription. All of your data protection rights may apply except the right to object.
Where we get personal information
Directly from you - in person, by email or by one of the forms on our website.
How long we keep information
We only keep personal information for as long as we need it to carry out the activities as detailed in this notice.
After the end of the retention period, the data will be securely deleted from our records. We may need to retain certain data longer for records in relation to reports for funding or accounting purposes.
With whom we share information
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We do not share information with third parties.
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We use a data processor.
WIX is our data processor who does the following for us: Collects and stores personal data of members and message content from enquirers so that we can manage membership and enquiries and encourage membership to the group and payment of subscriptions. This is through a contact form or membership enquiry form or email links on our website that sends us information by email.
How to raise a concern or complaint
If you have any concerns about our use of your personal data, contact us by email southwestbiodynamicgroup@gmail.com.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Last updated - April 2026